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2023 State Fair of Texas / Heart of Texas Stock Shows Overview
Swine tag orders for the State Fair of Texas and Heart of Texas opens April 1, 2023. Please visit http://validate.texasffa.org/ to submit your orders. Tag orders may only be placed by the county validation chair.
We will begin using 840 Premise ID tags for the 2023 State Fair of Texas / Heart of Texas validation program. Our tag numbers will be specific to the validation program. If a tag is lost, we will follow the same protocol as in the past. Lost tags MUST be replaced with one of our validation program issued tags. If you use a personal premise id tag, or if you obtain a tag from a breeder or a veterinarian, the tag will be void and your pig(s) will be removed from validation! Replacement tags can only be obtained from your validation chair or from the Swine Validation Coordinator at the State Fair of Texas / Heart of Texas Livestock Show.
Please read all forms very carefully, as there have been changes. Failure to do so could directly affect the eligibility of the exhibitor. All changes have been highlighted in yellow.
All State Fair tag orders must be paid in full prior to July 7, 2023. Please print your invoice after submitting your order and remit payment. Please write the county name on the outside of the payment envelope, for faster identification.
County officials will need their county password to login to the system to place orders, print invoices and forms, submit tag/ear notch corrections and complete the student tag information. If you do not know your county's login password, please contact Tammy Glascock with the Texas FFA office at tammy@texasffa.org.
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2023 State Fair of Texas / Heart of Texas Stock Shows Swine Validation Ordering/Process
Swine tag orders for the 2023 State Fair of Texas / Heart of Texas Stock Shows opens on April 1, 2023. Tag orders placed between April 1 – April 30, 2023 will be $15.00 per tag. Tags ordered May 1 - June 7, 2023 will be $18.00. Please note that tags can only be ordered by the county validation chair.
New: The maximum amount that a county can charge for a tag over the original cost is $5.00.
Tags ordered in April will begin shipping during the second week of May 2023. These tags will be shipped from the Texas FFA Association office, and the shipment will also contain: hair envelopes and ear notch forms. All other documents can be found and downloaded at https://www.texasffa.org/swine-validation. Tags ordered after May 1, 2023 will be shipped from the Texas FFA office on or after June 8, 2023.
Validation of 2023 barrows and gilts showing at the State Fair of Texas or Heart of Texas must occur within the presence of the swine validation committee between June 1 and June 30, 2023. Under no circumstances should tags be handed out.
All materials and any unpaid orders must be postmarked by July 7, 2023 to the Austin office. To ensure timely receipt and posting of your payment, please DO NOT include your payment in your validation materials box.
VALIDATION SCHEDULING DEADLINE: May 15TH - make sure to email your forms to tammy@texasffa.org. If you haven't done so already, make sure to get your form emailed to Tammy ASAP!
***IMPORTANT*** County validation chairs are highly encouraged to print the order invoice immediately after placing an order and submit for payment. This will prevent the county account from being blocked for the next ordering cycle.
Please see the chart below in the FAQ section regarding validation/tagging requirements for the 2023 State Fair of Texas and/or Heart of Texas Stock Shows.
The 2023 State Fair of Texas and Heart of Texas Stock Show Validation Checklist and all remaining documents have been updated. You can find them at the bottom of this page. Please make sure you are using the current version of the forms, and that all materials are complete and included when mailing in your validation materials.
Scroll down to the bottom of this page to review the Swine Validation Workshop presentation and watch videos covering the validation process and validation paperwork presented at the 2021 and 2022 ATAT Conference!***
State Fair of Texas and Heart of Texas Stock Show tag orders begin April 1, 2023. To submit your orders, please visit http://validate.texasffa.org/ .
County Validation Chairs Please Note: Your county swine validation account balance must be in good standing, or you will not be able to order 2023 State Fair of Texas / Heart of Texas Major Show tags. Please make sure all balances for previous orders are paid prior to the April 1, 2023 opening date.
County validation chairs will need their county password to login to the system to place orders, print forms, submit tag/ear notch corrections and complete the student tag information. If you do not know your county's login password, please contact Tammy Glascock (tammy@texasffa.org)).
The swine validation system will close July 7, 2023 for all data input. After that date, all changes to the online tag assignment system will be done through the State Swine Validation Coordinator (tammy@texasffa.org). All forms contain instructions regarding this change.
The gilt registration paper upload system http://validate.texasffa.org/gilt will close on August 1, 2023 at 11:59 p.m. All registered gilt information and paper upload must be completed by the deadline. NO EXCEPTIONS! Please note that state validation tag numbers are required in order to input required information into the data system for the registered/purebred gilts.
2023 State Fair of Texas/Heart of Texas Show Validation Process Information
Only the Swine Validation Chairman from each county may order tags.
COST: April 1 - April 30, 2023 $15.00 each
May 1 - June 7, 2023 $18.00 each
***All orders will ship 2-3 day priority mail.***
New: The maximum amount that a county can charge for a tag over the original cost is $5.00.
ORDERS/SHIPPING: Address on order form should be SHIPPING address, please NO PO BOX addresses - we are not able to verify delivery to PO Boxes other than received at the post office. Orders received in April will ship the second week of May. Orders received in May/June will ship by the end of the second week of June - please keep this in mind when scheduling your validation dates!
VALIDATION: All official validation and tagging should occur on or before 11:59 p.m. June 30, 2023 in the presence of the County Swine Validation Committee. Under no circumstances should tags be handed out for offsite tagging.
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2023 State Fair of Texas / Heart of Texas Show Information
2023 State Fair of Texas / Heart of Texas Stock Shows Crossbred Gilt Information
Crossbred gilts must be validated to show in the 2023 State Fair of Texas / Heart of Texas Crossbred Gilt Shows. Gilts may be family validated. If you have any questions regarding the rules and guidelines of the show, please reference the contact information above. If you have questions concerning State Validation, please contact tammy@texasffa.org
2023 State Fair of Texas / Heart of Texas Livestock Show Schedules
Show link will be provided at a later date.
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2023 Texas Spring Major Stock Show Swine Validation Ordering/Process Information
Only the Swine Validation Chairman from each county may order tags. Once the order has been placed, print the invoice and mail payment to the State office:
Texas FFA Association
ATTN: 2023 SFT / HOT Stock Show Validation - (your county name)
614 E. 12th Street
Austin, Texas 78701
COST: April $15.00 each
May $18.00 each
June $18.00 each
***All orders will ship 2-3 day priority mail.***
ORDERS/SHIPPING: Address on order form should be SHIPPING address, please NO PO BOX addresses - we are not able to verify delivery to PO Boxes other than received at the post office. Orders received in April will begin shipping on May 17, 2023. Orders received in May/June will ship by the end of the second week of June - please keep this in mind when scheduling your validation dates!
VALIDATION: All official validation and tagging should occur on or before 11:59 pm April 30, 2023 in the presence of the County Swine Validation Committee. Under no circumstances should tags be handed out for offsite tagging. All hogs are required to have tags placed in their ears at the time of state validation. Pigs entering the holding pens without a state validation tag in their ear will be ineligible for show.
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After Validation Occurs
REMINDER: It is the duty of the county chair to input all swine tag assignment information into the swine validation website. http://validate.texasffa.org/
Materials Must Be Postmarked by July 7, 2023
Swine Tag Form/Ear Notch Form (This is a 1 page form. Please keep a copy for your records.)
- Filed in alphabetical order and secured with rubber bands please.
Hair envelopes
- Must have Last Name, First Name (printed and signed).
- Filed alphabetically and secured with rubber bands please.
- Please RETURN UNUSED ENVELOPES
- Do not pre-sign or enter any data on these envelopes, as this voids the envelope.
Signed Ethics Policies
- Signature page only
- Filed alphabetically and secured.
- PLEASE DO NOT STAPLE TO VALIDATION FORMS
Signed Committee Forms
- This form is located on the swine validation website http://validate.texasffa.org. Click on 2023 State Fair of Texas / Heart of Texas Stock Show Swine Validation. Once you have logged in please scroll to the bottom - the Committee Forms are at the bottom of the forms section. Per the Swine Validation Guidelines, there must be a minimum of three members on the validation committee. Any forms returned not meeting this requirement will not be accepted and must be corrected and resubmitted to complete validation.
Tag Assignment Form
- Please include a printed copy of the tag assignment form with the rest of the validation materials. Once all exhibitor information is entered, click on 'print tag assignment listing' in the upper right corner of your screen. This form will be used as the master materials check-in list for your county.
Mail all required materials to:
Texas FFA Association
ATTN: 2023 State Fair of Texas / Heart of Texas Swine Validation - (your county name)
614 E. 12th Street
Austin, Texas 78701
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Change of Ownership, Corrections, Replacement Tags
Ear-Notch Corrections and Ear Tag Replacements
There are no longer forms to be completed for ear notch corrections or ear tag replacements - there is now a link in the swine validation database for the county coordinator to enter this information directly into the tag assignment listing. Once logged in to the validation system, there is a link below the tag assignment listing for both ear notch corrections and ear tag replacements. Simply click on the link and fill out the information directly on the screen. Once the information is entered in the boxes, click on 'Confirm' and the corrections are entered into the system. No signatures or forms are required!
- Replacement ear tags may be purchased at the show for $25.00 each, payable by cash, debit or credit. No personal checks will be accepted.
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Tag Alterations
Any change to size, shape, form or color will void the tag---tag will be replaced at the stock show & replacement cost will be charged to the individual. Your cooperation in this process is greatly appreciated!
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FAQ's for 2023 State Fair of Texas / Heart of Texas Stock Shows
I need a replacement tag but my county does not have any extras - what do I do?
Don't worry! Replacement tags can be purchased at shows upon check-in for $25.00 each. We are now accepting cash, credit and debit. CHECKS WILL NOT BE ACCEPTD.
If a tag is lost, can I go to a breeder or a veterinarian to get an 840 replacement tag?
No! Any lost tag must be replaced with a tag issued from Texas FFA and fall within our series of numbers. If you use a tag obtained from a breeder or veterinarian you will be DISQUALIFIED from validation. NO EXCEPTIONS!
What shows are participating in the 2023 Spring Swine Validation program?
Participating shows include the State Fair of Texas and Heart of Texas.
Is validation required for registered purebred gilts and/or crossbred gilts?
All gilts, registered and crossbred must be state validated in order to show at any of the 2023 State Fair of Texas / Heart of Texas Livestock Shows. Full validation includes the uploading of registration papers.
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Tammy Glascock
(procedural and validation information)
Swine Validation Coordinator
Texas FFA Association
Cell: 940-367-6245
Email: tammy@texasffa.org
Carolee Frampton
(ordering and payment information)
Budget & Finance Coordinator
Texas FFA Association
Office: 512-480-8045
Fax: 512-476-2894
Email: cframpton@texasffa.org
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2023 State Fair of Texas/Heart of Texas Validation Deadline Dates:
Tag Orders Open:
April 1 to April 30, 2023
Late Tag Orders:
May 1 - June 7, 2023
Last Day to Order:
June 7, 2023
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Validation Scheduling Deadline:
Scheduled validation dates must be submitted via email by May 15, 2023 to tammy@texasffa.org using the County Validation Date form.
Validation Deadline: June 30, 2023
All Payments/Reports/Paperwork Postmarked By: July 7, 2023
All Corrections Due: August 9, 2023
Validation System Closes:
July 7, 2023
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*New Rule for Gilt Exhibitors at the following shows: State Fair of Texas and Heart of Texas.
Registered and crossbred gilts showing at any of the above mentioned shows must be validated.
All Purebred REGISTERED GILTS showing at the above mentioned shows must upload registration papers into the Texas FFA Swine Validation System. The ownership deadline is on or before June 30, 2023. Ownership of gilts must be recorded in the name of a junior exhibitor and/or multiple junior members who are all in the same family ) in the Herd Book of their respected breed association on or before July 1, 2023.
*** NEW ***
Gilts showing in the shows listed below can and may be family registered as long as all family members are eligible as junior exhibitors per the junior rules of each show.
Participating shows: State Fair of Texas and Heart of Texas
*ORIGINAL REGISTRATION PAPERS must be uploaded into the Texas FFA Swine Validation System (website) by August 1, 2023.
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